Pay stub generator

How to use it

1. Fill in the employer and employee details and the pay period.
2. Enter the gross pay for the period.
3. Add each deduction with the name and amount your payroll or accountant gave you.
4. Press “Save as PDF” to open your browser’s print dialog, and choose Save as PDF there or print it.

This is a template, not a payroll calculation

This is a record-keeping template, not a payroll tax calculation or a tax filing. The deductions shown are the ones entered by hand; no jurisdiction's mandatory withholding has been assumed, calculated or checked.

That is the design of this tool rather than fine print on it. Most free pay stub generators print “Federal Income Tax”, “Social Security” and “Medicare” with figures beside them — and in doing so they have assumed a country, a tax year, a state, a filing status and a number of allowances, none of which they know. Those rates change annually and per employee. A business that files against a number a marketing page invented has been actively harmed by it.

So the deductions here are lines you name and you enter, from figures your payroll process or your accountant produced. The stub records them. It does not compute them, and it does not pretend to know which ones are mandatory where you are.

What it does work out

Net pay, correctly: gross minus the sum of every deduction line. If the deductions add up to more than the gross, the net shown is negative and the page says so — rather than quietly stopping at zero, which would produce a document that looks right and does not add up. A negative net is always a data-entry error, and it is better seen than hidden.

What a pay stub is for

It is the record of one payment to one person for one period: what they earned, what came off, and what reached them. Employees need it for tenancy and loan applications; you need it because most places require payroll records to be kept for several years. What must appear on it, and how long you must keep it, are jurisdictional — check yours.